05.2026 BOD Meeting Minutes

MISORVA

Board of Directors Meeting 5/16/26

Benzie-Manistee Clubhouse Kaleva, MI

• Call to Order/Welcome: The Meeting was called to order at 9:00 am by President Karyn Robare, followed by the Pledge of Allegiance

• Roll Call: Scott Matteson took roll of the BOD. Board members absent were Sean O’Neill and Greg Rupple. Guests in attendance were Karen Middendorp, Norm and Judy Krupp, Christine Jourdain, Brandon Mclaren, Connie Maschke, Michael Picchiotti, Dean Grossnickle, Kim Coleman, Tom Picranter?, Steve Schoel, Pete Finch, Carson Khynell, Drew Herendeen. 

• BOD absent from previous meeting: Doug Baum, Mark Coe. Motion by Mike Keith to excuse absences, second by Gary Blaser – Motion carried.

• Approval of Agenda: Motion by Todd Maschke to approve the agenda, second by Ernie Riemann – Motion carried. Motion by Ernie Riemann to take agenda items out of order, second by Dan White – Motion carried. 

• Minutes of Previous Meeting: Ernie Riemann made a motion to approve the minutes of the previous meeting, second by Mark Coe – Motion carried. 

• Treasurer’s Report: April report was emailed to BOD.

1. 1. Report from the office: Karen Middendorp reported on the transition of office duties to Kelley Cawthorn Association Management Services.          

• Presentation from Tim Knoper of the Benzie–Manistee Dirtbirds. Tim discussed organizing the Dirtbirds club and all the work they have put into opening ORV routes.

• Public Comment: none

• District reports:             District 1 – Ernie Riemann – Ernie reached out to all clubs in his district and only had one response.                                         District 2 – Sean O’Neill & Mike Keith – Karyn read Sean’s report, Mike gave an oral report.    District 3 – Rich Rottier & Brad Beardsley – Rich gave an oral report.                                   District 4 – Doug Baum & Paul Klein – Doug and Paul gave oral reports.             District 5 – Gary Blaser & Greg Rupple – Gary gave an oral report.             District 6 – Scott Veltman & Mark Coe – Scott and Mark gave oral reports.             District 7 – Dan White & David Low – Dan gave an oral report.             District 8 – Bryan Vannette & Steve Veltman – Bryan and Steve gave oral reports.               District 9 – Lee Palmer & Scott Matteson – Lee and Scott gave oral reports.     

• Bylaws – Todd Maschke: no changes requested. 

• Old Business:

• Technology Committee update: Scott Matteson, Sean O’Neill – no update 

• May ORV Ride: Rich Rottier discussed the May 15th ORV ride, The ride covered around 50 miles and had a great time with the Dirtbirds.

• Storm update: Dan White gave an oral report.

• September Meeting: Virtual or in person. Motion made by Mark Coe to have September 23rd meeting virtual at 6:30, second by Mike Keith – Motion carried.

• 2026 Snowmobile and Powersports show: Discussion about MISORVA attending the Novi Show. Motion by Mike Keith for MISORVA to have a booth at the 2026 NOVI show, second by David Low – Motion Carried

• New Business:

• Winter partners Introduction: Presentation by Kim Coleman from the University of Vermont about the winter partners study.

• Discussion on Hooligan Jack’s petition to get a DNR Motorized trail department. Discussion led by Mark Coe. BOD decided MISORVA not taking a stance at this time. 

1. 1. Road Crossing Process: Mark Coe discussed the procedure for securing trail road crossings. 

• Annual Meeting Date October 24,2026 Tree Tops Resort. Room block secured at $80.00

• December meeting: Motion made by Todd Maschke to have December meeting on 12/5 9:00 at Zellars in Newberry, second by Mark Coe – Motion carried.

• Doug Baum can not attend July meeting: Motion made by Ernie Riemann to excuse Doug Baum’s absence in July, second by Dan White – Motion carried.

1. 1. Next meeting: July 29, 2026 – 6:30 pm to be held virtual via zoom.

• Adjournment: David Low made a motion to Adjourn at 11:55, second by Mike Keith. Motion carried.

 

Respectively submitted by Scott Matteson. 

 

*Reminder: Pursuant to Section 4-11 of our policy manual, “Any delegate, elected or appointed, under this Article may have one (1) excused absence from a scheduled Board of Directors meeting without reason within the calendar year (Jan-December). Subsequent absence will require to be excused by a majority vote at the next BOD meeting and may result in being removed from the Board of Directors.” **If you cannot attend, please contact the MISORVA Secretary via email, call, or text prior to the beginning of the meeting. **

 

 Per the Policy Manual: 

• Your responsibilities as a BOD member include but are not limited to ●

1. Attend all board and committee meetings and attend as many functions and special events as possible.
2. Be informed about the organization’s mission, service, policies, and programs. 
3. Be prepared for board meetings by reviewing the meeting agenda and supporting materials.
4. Serve on committees or task forces and offer to take on special assignments when your capacity allows. 

5.Make personal financial contributions to the organization when you are able. 

6. Inform others about the organization. Advocate for the organization. 
7. Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization. 
8. Keep up to date on developments in the organization field. 
9. Follow conflict of interest and confidentiality policies. 
10. Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements. 
11. Any delegate, elected or appointed, under this Article may have one (1) excused absence from a scheduled Board of Directors meeting without reason within the calendar year (Jan-December). Subsequent absence will require to be excused by a majority vote at the next BOD meeting and may result in being removed from the Board of Directors.
12. Board member’s first and highest loyalty must be to the organization and its mission. Social Media commentary is not only a direct reflection of you personally but also of the organization. Commentary that is considered false, defamatory, obscene, proprietary or libelous by any offended party should not be posted and will not be tolerated. Violations of any of the guidelines listed in this policy will be subject to disciplinary action, up to and including removal from the Board of Directors. If you become aware of any violations of this policy you should report the violation to the Executive Committee. 
13. Recognize that the chief function of MISORVA at all times is to serve the best interests of our constituency.
14. Accept as a personal duty the responsibility to keep up-to-date on emerging issues and to conduct ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness. 
15. Keep the community informed about issues affecting it. 
16. Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication, and compassion.
17. Exercise whatever discretionary authority we have under the law to carry out the mission of the organization. 
18. Serve with respect, concern, courtesy, and responsiveness in carrying out the organization’s mission. 19. Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities to inspire confidence and trust in our activities. 
19. Avoid any interest or activity that is in conflict with the conduct of our official duties. 
20. Respect and protect privileged information to which we have access in the course of our official duties. 
21. Strive for personal and professional excellence and encourage the professional development of others.