MISORVA

Board of Director Meeting 5/17/2025 Gaylord Michigan

 

• Call to Order/Welcome: The Meeting was called to order at 9:10am by President pro tem Todd Maschke, followed by the Pledge of Allegiance

• Roll Call: Gina Hassevort took roll of the BOD. Absent were Aaron Latvala, Todd Blanchard, Mark Coe, Michael Fik, Jon Houk, Kaye Houk, Steve Veltman Tom Barron, Greg Rupple, Steve Haver, Scott Beal, Scott Matteson, Chad VanBennecom. Guests in attendance were Karen Middendorp, Gina Hassevoort, Ron Gieb, Doug Baum, Curtis Low.

• Approval of Agenda: Items added to the agenda- B) appointment of Karyn Robare as Vice President pro tem. C) Rich Rottier absence excusal. D) Insurance – Club liability discussion. Motion to approve agenda with additions by Ernie Reimann, second by Mike Keith – Motion Passed

• Minutes of Previous Meeting: correction to include Chad Vanbennecom being absent – Passed by unanimous consent

• Treasurer’s Report: Mark P discussed the budget and Treasurer’s report that was included in the BOD packet. Dave Low made motion to approve budget, Second by Gary Blaser – Motion Passed

• Executive Director’s Report: Oral update by Karen M.

• Board Member Updates: None

• Public Comment: Ron Gieb, Doug Baum, and Curtis Low introduced themselves.

1. 1. Standing Committee Reports:

• Legislative: Scott B provided an oral report discussing DC fly-in.

• Membership: Brad B provided an oral report.

• Publication: Brad B provided an oral report and stressed the need for help with magazine articles.

Trail Coordination Reports:

• Region 1: Chad V- not present. Ernie R discussed washouts near Baraga. Sean O’Neill gave updates on Miner Castle closure.

• Region 2: Vacant. Paul A discussed new ORV trails being opened in Grand Traverse County and snowmobile trail reroutes.

• Region 3: Scott M – not present. Karen M discussed the Allegan clubs proposed reroute

Special Reports:

• • Dirt Grading Workshop: Gina H provided an oral report
  • Snow Groomer Workshop: Gina H provided an oral report

• Charity: Kaye H – not present

• SAW: Chad V – not present.

• ORVAW: None

• Dirt Bike Liaison: Scott B provided an oral report.

• Bylaws – Proposed changes to Bylaws presented by Todd M and Karen M. Dan white made a motion to move forward with resolution 2025-018, second by Dave Low. Karyn Robare Made a motion to amend resolution 2025-018 to require a minimum of 6 BOD meetings per year instead of 10, second by Paul Anderson – amendment to original Motion Passed. Vote taken for original motion – Motion Passed

Representation Reports:

• ACSA: Karen M provided an oral report

• Keweenaw Heartlands Project Updates: Vacant US Forest Reports:

• • Ottawa: Ernie R – nothing to report
    
  • Hiawatha: Vacant

• Huron: Gary B provided an oral report.

• Huron Manistee: Jim K – not present

• Old Business:

1. A) Logo/Rebranding: board discussed logo submissions, Dave Low made a motion to move forward with logo submission options 1 and 5, second by Dan White – Motion Passed

 

• New Business:

• Nominations for Vice President and Treasurer. Discussion of the openings in these two offices for next year.

• Appointment of Karyn Robare as Vice President pro tem. Paul Anderson made a motion to approve the appointment of Karyn Robare as Vice President pro tem, second by Dave Low – Motion Passed

• Rich Rottier absence excusal. Paul Anderson made a motion to excuse Rich Rottier’s absence, second by Sean O’Neill – Motion Passed

• Insurance – Club Liability. Discussion about club liability, need to ask SAW to seek clarification in what clubs are liable for because they are not governmental agencies.

• Next meeting: Friday October 3rd in Clare with the General Membership meeting on October 4th.

• Adjournment: Motion by David Low to Adjourn, second by Mike Keith. Motion passed.

 

Respectively submitted by Scott Matteson.

 

*Reminder: Pursuant to Section 4-11 of our policy manual, “Any delegate, elected or appointed, under this Article may have one (1) excused absence from a scheduled Board of Directors meeting without reason within the calendar year (Jan-December). Subsequent absence will require to be excused by a majority vote at the next BOD meeting and may result in being removed from the Board of Directors.” **If you cannot attend, please contact the MISORVA Secretary via email, call, or text prior to the beginning of the meeting. **

 

Per the Policy Manual:

• Your responsibilities as a BOD member include but are not limited to ●

• Attend all board and committee meetings and attend as many functions and special events as possible.

• Be informed about the organization’s mission, service, policies, and programs.

• Be prepared for board meetings by reviewing the meeting agenda and supporting materials.

• Serve on committees or task forces and offer to take on special assignments when your capacity allows.

• Make personal financial contributions to the organization when you are able.

• Inform others about the organization. Advocate for the organization.

• Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization.

• Keep up to date on developments in the organization field.

• Follow conflict of interest and confidentiality policies.

• Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements.

• Any delegate, elected or appointed, under this Article may have one (1) excused absence from a scheduled Board of Directors meeting without reason within the calendar year (Jan-December). Subsequent absence will require to be excused by a majority vote at the next BOD meeting and may result in being removed from the Board of Directors.

• Board member’s first and highest loyalty must be to the organization and its mission. Social Media commentary is not only a direct reflection of you personally but also of the organization. Commentary that is considered false, defamatory, obscene, proprietary or libelous by any offended party should not be posted and will not be tolerated. Violations of any of the guidelines listed in this policy will be subject to disciplinary action, up to and including removal from the Board of Directors. If you become aware of any violations of this policy you should report the violation to the Executive Committee.

• Recognize that the chief function of MISORVA at all times is to serve the best interests of our constituency.

• Accept as a personal duty the responsibility to keep up-to-date on emerging issues and to conduct ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness.

• Keep the community informed about issues affecting it.

• Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication, and compassion.

• Exercise whatever discretionary authority we have under the law to carry out the mission of the organization.

• Serve with respect, concern, courtesy, and responsiveness in carrying out the organization’s mission. 19. Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities to inspire confidence and trust in our activities.

• Avoid any interest or activity that is in conflict with the conduct of our official duties.

• Respect and protect privileged information to which we have access in the course of our official duties.
  

• Strive for personal and professional excellence and encourage the professional development of others.