MISORVA
Board of Directors Meeting 10/3/2025
Clare, Michigan
- Call to Order/Welcome: The Meeting was called to order at 6:33 pm by President pro tem Todd Maschke, followed by the Pledge of Allegiance
- Roll Call: Scott Matteson took roll of the BOD. Absent were, Ernie Reimann, Sean O’Neil, Rich Rottier, Gary Blaser, Dan White, Scott Burby, David Low, Lee Palmer. Guests in attendance were Karen Middendorp, Gina Hassevoort, Brian Hicks, Darlene Hicks, Tim Novak, Lisa Bennett, Connie Maschke, Jim Dickie, Jon Griffin.
- Approval of Agenda: Items added to the agenda- Tim Novak – State Trails Coordinator, Work Instructions. Motion by Mark Coe to approve the agenda as amended, second by Steve Veltman. Motion carried. Karyn Robare made a motion to take agenda items out of order, second by Mark Coe. Motion carried.
- Minutes of Previous Meeting: Karyn Robare made a motion to approve the minutes of the previous meeting, second by Brian Vannette. Motion carried.
- Treasurer’s Report: Mark P discussed the budget and Treasurer’s report that was included in the BOD packet. Steve Veltman made motion to approve budget, Second by Bryan Vannett. Motion carried.
- Public Comment: American Income Life – Lisa Bennett – provided an overview of AIL and asked to renew the partnership. Paul Anderson made a motion to resume the partnership with AIL, second by Steve Veltman. Motion carried. State Trails Coordinator – Tim Novak – Introduced himself and gave an overview of DNR and his position. Offered Q&A.
-Motion by Scott Matteson to take a 10 minute recess, second by Mark Coe. Motion carried.
Call to Order: President called the meeting back to order.
- Executive Director’s Report: Oral update by Karen M.
- Board Member Updates: No additions.
- Public Comment: No public comment.
- Standing Committee Reports:
- Legislative: No report
- Membership: Brad B provided an oral report
- Publication: Brad B provided an oral report
Trail Coordination Reports:
- Region 1: Oral discussion
- Region 2: Oral discussion
- Region 3: Oral discussion
Special Reports:
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- Dirt Grading Workshop: No report
- Snow Groomer Workshop: Gina H provided an oral report. To be held February 24-26 2025
- ISA/MISROVA Membership Ride: Jan. 27-29 in Brimley. No room rates yet.
- SAW: Karen gave an oral report
- ORVAW: Mark Coe provided an oral report
- Dirt Bike Liaison: Scott B – not present
- Bylaws –No updates recieved
Representation Reports:
- ACSA: Karyn Robare provided an oral report – ACSA Trail Ride Jan. 28 – February 1 in Watersmeet
US Forest Reports:
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- Ottawa: No Report
- Hiawatha: No Report
- Huron: No Report
- Huron Manistee: No Report
- Old Business:
- Logo/Rebranding: board discussed logo results from the membership survey. Option #1 was supported.
- New Business:
- Nominations for Vice President and Treasurer. Discussion of the openings in these two offices for next year.
- MSEAF Contract – Todd Maschke and Karyn Robare signed a new contract with MSEAF. The contributions to MISORVA for facilitating the raffles is increased to 60% of profits. MSEAF has agreed to pay 50% of all utility bills. Mark Coe made a motion to support the new contract with MSEAF, second by Greg Ruppel. Motion carried.
- Work Instructions – Paul Anderson offered further instruction on expectations for officers.
- Next meeting: Saturday, December 6, 2025 in Newberry at Zellar’s.
SAW Meeting is Thursday, December 4th in Newberry.
A membership ride is being planned for Friday, December 5th.
Room Block with Pleasant Moose Lodge.
- Adjournment: Motion by Mike Keith to Adjourn, second by Brad Beardsley. Motion passed.
Respectively submitted by Scott Matteson.
*Reminder: Pursuant to Section 4-11 of our policy manual, “Any delegate, elected or appointed, under this Article may have one (1) excused absence from a scheduled Board of Directors meeting without reason within the calendar year (Jan-December). Subsequent absence will require to be excused by a majority vote at the next BOD meeting and may result in being removed from the Board of Directors.” **If you cannot attend, please contact the MISORVA Secretary via email, call, or text prior to the beginning of the meeting. **
Per the Policy Manual:
- Your responsibilities as a BOD member include but are not limited to ●
- Attend all board and committee meetings and attend as many functions and special events as possible.
- Be informed about the organization’s mission, service, policies, and programs.
- Be prepared for board meetings by reviewing the meeting agenda and supporting materials.
- Serve on committees or task forces and offer to take on special assignments when your capacity allows.
5.Make personal financial contributions to the organization when you are able.
- Inform others about the organization. Advocate for the organization.
- Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization.
- Keep up to date on developments in the organization field.
- Follow conflict of interest and confidentiality policies.
- Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements.
- Any delegate, elected or appointed, under this Article may have one (1) excused absence from a scheduled Board of Directors meeting without reason within the calendar year (Jan-December). Subsequent absence will require to be excused by a majority vote at the next BOD meeting and may result in being removed from the Board of Directors.
- Board member’s first and highest loyalty must be to the organization and its mission. Social Media commentary is not only a direct reflection of you personally but also of the organization. Commentary that is considered false, defamatory, obscene, proprietary or libelous by any offended party should not be posted and will not be tolerated. Violations of any of the guidelines listed in this policy will be subject to disciplinary action, up to and including removal from the Board of Directors. If you become aware of any violations of this policy you should report the violation to the Executive Committee.
- Recognize that the chief function of MISORVA at all times is to serve the best interests of our constituency.
- Accept as a personal duty the responsibility to keep up-to-date on emerging issues and to conduct ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness.
- Keep the community informed about issues affecting it.
- Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication, and compassion.
- Exercise whatever discretionary authority we have under the law to carry out the mission of the organization.
- Serve with respect, concern, courtesy, and responsiveness in carrying out the organization’s mission. 19. Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities to inspire confidence and trust in our activities.
- Avoid any interest or activity that is in conflict with the conduct of our official duties.
- Respect and protect privileged information to which we have access in the course of our official duties.
- Strive for personal and professional excellence and encourage the professional development of others.