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03.2025 BOD Meeting Minutes

by | Jul 27, 2026 | minutes

MISORVA

Board of Director Meeting 3/12/2025 Held Virtually via Zoom

 

  • Call to Order/Welcome: The Meeting was called to order at 6:35pm by Vice President Todd Maschke, followed by the Pledge of Allegiance
  • Roll Call: Secretary Scott Matteson took roll of the BOD. Absent were Michael F, Rich R, Jon H, Kaye H, Tom B, Steve H, Scott B. Guests in attendance were Karen Middendorp, Gina Hassevoort, Mark Jarmus, Ken Kondrat, Brian Hicks. Total attendance 26.
  • Approval of Agenda: Items added to the agenda- Indiana Snowmobile Association ride. Motion to approve agenda by David Low. Second by Greg Rupple – Motion Passed

  • Minutes of Previous Meeting: Scott Burby made a motion to approve the minutes of the December 7, 2024, BOD meeting. Second by David Lowe – Motion Passed

  • Treasurer’s Report: Mark P discussed the Treasurer’s report that was included in the BOD packet.
  • Executive Director’s Report: Oral update by Karen M.
  • Board Member Updates: Discussion about appointment of Scott Burby as Legislative Chair. Motion by David Low to approve the appointment of Scott Burby as Chair of the Legislative Committee. Second by Mark Coe – motion passed
  • Public Comment: None

  • Standing Committee Reports:

    • Legislative: Scott B provided an oral report.
    • Membership: Brad B provided an oral report.
    • Publication: Brad B provided an oral report

Trail Coordination Reports:

  • Region 1: Chad V- not present.
  • Region 2: Vacant.
  • Region 3: Scott M provided an oral report

Special Reports:

  • Dirt Grading Workshop: Steve H – not present.
  • Snow Groomer Workshop: Gina H provided an oral report. 21 clubs attended, 45 people on Tuesday night, 54 on Wednesday night and 45 on Thursday night.
  • Charity: Kaye H – not present
  • SAW: Chad V – not present. Karen M provided an oral report.
  • ORVAW: Karen M provided an oral report.
  • Dirt Bike Liaison: Scott B provided an oral report.
  • Bylaws – Todd M reported no recommendations or requests for changes.

Representation Reports:

  • ACSA: Karen M – No meetings to report on.

  • Keweenaw Heartlands Project Updates: Vacant

US Forest Reports:

  • Ottawa: Ernie R provided an oral report
  • Hiawatha: Vacant
  • Huron: Gary B provided an oral report.
  • Huron Manistee: Jim K – not present

  • Old Business:

  1. A) Logo/Rebranding: Discussion about logo submissions presented so far. Scott M presented 2 more logo ideas.

 

  • New Business:

  • 1 Year membership certificates – donations for club events. No action taken.
  • Nominations for Vice President and Treasurer. Discussion of the openings in these two offices for next year.
  • Honorary Life Membership. No action taken.
  • Indiana Snowmobile Association – invited MISORVA to do a joint ride with them in Brimley next January. Scott Burby made a motion for MISORVA to support a joint ride with the ISA, Second by Mark Coe. Motion passed.
  • Alger County update on the Miner Castle trail. Karyn R provided an oral report

  • Next meeting: Saturday May 17th in Gaylord. Possible ORV ride on Friday.


  • Adjournment: Motion by David Low to Adjourn, seconded by Scott Burby. Motion passed.

 

Meeting adjourned at 8:10pm

 

Respectively submitted by Scott Matteson.

 

*Reminder: Pursuant to Article III, Section 7 of our By-laws, Board members can miss two meetings during the calendar year. Please make every effort to attend all meetings for the year even if you are late or leave early within reason. **If you cannot attend, please contact the MISORVA Secretary via email, call, or text prior to the beginning of the meeting. **

Per the Policy Manual:

  • Your responsibilities as a BOD member include but are not limited to ●
  • Attend all board and committee meetings and attend as many functions and special events as possible.
  • Be informed about the organization’s mission, service, policies, and programs.
  • Be prepared for board meetings by reviewing the meeting agenda and supporting materials.
  • Serve on committees or task forces and offer to take on special assignments when your capacity allows.
  • Make personal financial contributions to the organization when you are able.
  • Inform others about the organization. Advocate for the organization.
  • Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization.
  • Keep up to date on developments in the organization field.
  • Follow conflict of interest and confidentiality policies.
  • Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements.
  • Any delegate elected or appointed, under this Article that misses three (3) Board of Directors meetings within the calendar year (Jan- December) shall be removed from the Board of Directors.
  • Board member’s first and highest loyalty must be to the organization and its mission. Social Media commentary is not only a direct reflection of you personally but also of the organization. Commentary that is considered false, defamatory, obscene, proprietary or libelous by any offended party should not be posted and will not be tolerated. Violations of any of the guidelines listed in this policy will be subject to disciplinary action, up to and including removal from the Board of Directors. If you become aware of any violations of this policy you should report the violation to the Executive Committee.
  • Recognize that the chief function of MISORVA at all times is to serve the best interests of our constituency.
  • Accept as a personal duty the responsibility to keep up-to-date on emerging issues and to conduct ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness.
  • Keep the community informed about issues affecting it.
  • Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication, and compassion.
  • Exercise whatever discretionary authority we have under the law to carry out the mission of the organization.
  • Serve with respect, concern, courtesy, and responsiveness in carrying out the organization’s mission. 19. Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities to inspire confidence and trust in our activities.
  • Avoid any interest or activity that is in conflict with the conduct of our official duties.
  • Respect and protect privileged information to which we have access in the course of our official duties.
  • Strive for personal and professional excellence and encourage the professional development of others.