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01.2026 BOD Meeting Minutes

by | Jul 27, 2026 | minutes

MISORVA

Board of Directors Meeting 1/28/26

Virtual via Zoom

 

  • Call to Order/Welcome: The Meeting was called to order at 6:34 am by President Karyn Robare, followed by the Pledge of Allegiance
  • Roll Call: Scott Matteson took roll of the BOD. All board members and officers were present. Guests in attendance were Karen Middendorp, Gina Hassevort, Jessica Holley-Roehrs, Mark Pankner. 
  • Approval of Agenda: Items added to the agenda – section F of new business – May ORV ride. Motion by Todd Maschke to approve the agenda as amended, second by Sean O’Neil – Motion carried. 
  • Minutes of Previous Meeting: David Low made a motion to approve the minutes of the previous meeting, second by Paul Klein – Motion carried. 
  • Treasurer’s Report: Scott Matteson presented the Treasurer’s report that was included in the BOD packet. David Low made a motion to approve the treasure’s report, second by Sean O’Neil – Motion carried. 
    1. Report from the office: Oral update by Karen Middendorp. Gina Hassevoort discussed gave update on planning for the legislative ride and the groomer workshop           
  • Public Comment: none  
  1. District Reports:
  • District 1 – Ernie Riemann: Gave oral report
  • District 2 – Sean O’Neill & Mike Keith: Gave oral report
  • District 3 – Rich Rottier & Brad Beardsley: Gave oral report 
  • District 4 – Doug Baum & Paul Klein: Gave oral report
  • District 5 – Gary Blaser & Greg Rupple: Gave oral report
  • District 6 – Scott Veltman & Mark Coe: Gave oral report
  • District 7 – Dan White & David Low: Gave oral report
  • District 8 – Bryan Vannett & Steve Veltman: Gave oral report
  • District 9 – Lee Palmer & Scott Matteson: Gave oral report 
  • Bylaws – Todd Maschke: none
  • Old Business:
  • Social media: “No More MISORVA” website: Discussion about handling negative social media pages and comments.
  • Membership: Discussion about ways to increase membership. 
  • Publication: Discussion about the need for more people to write articles for the magazine. 
  • New Business:
  • Saw Representation: Karen Middendorp provided an oral report
    1. Legislative ride: Upcoming Legislative ride was discussed. It is being held January 29-30 in the Indian River area.
  • ISC and DC Fly-in: Discussion about these events and who would like to go. If interested contact the office.
  • Grant Writer: Discussion about hiring a professional grant writer or any members that have experience writing grants.
  • Trail Reports website page: Discussion about how to make the trail reports page more user friendly and less work for the office. Rich Rottier made a motion to change “Trail Reports” to “Trail Links” and to add Clubs Facebook page links. Second by Greg Rupple – Motion carried.  
  • May ORV Ride: Rich Rottier is planning an ORV ride the Friday before the May meeting. Rich will be contacting the Little River Casino to try to secure a room block for the ride and the meeting. Meeting to be held at the Benzie-Manistee Clubhouse. 
  • Next meeting: March 25th, 2026 – Virtual 
  • Adjournment: Sean O’Neill made a motion to Adjourn at 8:37, second by Greg Ruppel. Motion passed.

 

Respectively submitted by Scott Matteson. 

 

*Reminder: Pursuant to Section 4-11 of our policy manual, “Any delegate, elected or appointed, under this Article may have one (1) excused absence from a scheduled Board of Directors meeting without reason within the calendar year (Jan-December). Subsequent absence will require to be excused by a majority vote at the next BOD meeting and may result in being removed from the Board of Directors.” **If you cannot attend, please contact the MISORVA Secretary via email, call, or text prior to the beginning of the meeting. **

 

 Per the Policy Manual: 

  • Your responsibilities as a BOD member include but are not limited to ●
  1. Attend all board and committee meetings and attend as many functions and special events as possible.
  2. Be informed about the organization’s mission, service, policies, and programs. 
  3. Be prepared for board meetings by reviewing the meeting agenda and supporting materials.
  4. Serve on committees or task forces and offer to take on special assignments when your capacity allows. 

5.Make personal financial contributions to the organization when you are able. 

  1. Inform others about the organization. Advocate for the organization. 
  2. Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization. 
  3. Keep up to date on developments in the organization field. 
  4. Follow conflict of interest and confidentiality policies. 
  5. Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization’s financial statements. 
  6. Any delegate, elected or appointed, under this Article may have one (1) excused absence from a scheduled Board of Directors meeting without reason within the calendar year (Jan-December). Subsequent absence will require to be excused by a majority vote at the next BOD meeting and may result in being removed from the Board of Directors.
  7. Board member’s first and highest loyalty must be to the organization and its mission. Social Media commentary is not only a direct reflection of you personally but also of the organization. Commentary that is considered false, defamatory, obscene, proprietary or libelous by any offended party should not be posted and will not be tolerated. Violations of any of the guidelines listed in this policy will be subject to disciplinary action, up to and including removal from the Board of Directors. If you become aware of any violations of this policy you should report the violation to the Executive Committee. 
  8. Recognize that the chief function of MISORVA at all times is to serve the best interests of our constituency.
  9. Accept as a personal duty the responsibility to keep up-to-date on emerging issues and to conduct ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness. 
  10. Keep the community informed about issues affecting it. 
  11. Conduct our organizational and operational duties with positive leadership exemplified by open communication, creativity, dedication, and compassion.
  12. Exercise whatever discretionary authority we have under the law to carry out the mission of the organization. 
  13. Serve with respect, concern, courtesy, and responsiveness in carrying out the organization’s mission. 19. Demonstrate the highest standards of personal integrity, truthfulness, honesty, and fortitude in all our activities to inspire confidence and trust in our activities. 
  14. Avoid any interest or activity that is in conflict with the conduct of our official duties. 
  15. Respect and protect privileged information to which we have access in the course of our official duties. 
  16. Strive for personal and professional excellence and encourage the professional development of others.